How To Process Your Passport at DFA Baguio

First off, I got my passport yey!, ok so much for that. I happily shared this news with my friends and most of them are asking me the processes to take when applying for a passport at the Department of Foreign Affairs Office (DFA Baguio) in SM Baguio. Now, the following processes are those that I actually experienced and may change depending on the circumstances, so I must warn you it is based on experience and it does not cover different processes called by different situations.

So Here are the Things I Did when I processed my Passport

Preparation Stage

1. Prepare Your NSO Birth Certificate – I was planning on processing my passport for a very long time and I must say preparation took months. Why? because my NSO Birth Certificate shows that my first name is “Baby boy”. When I found that out i immediately asked the NSO Customer Service and they gave me the steps to follow for me to change Baby boy to my actual name, the thing is changing your name from Baby Boy to your actual name will require two months processing, the good thing about this is you just need to process this change via your local civil registrar and wait for two months. Now, if you are planning on applying for a passport i suggest you get your NSO Birth Certificate as early as possible, do not wait for the last minute before your planned travel believe me you might be surprised on what you might be written on your NSO Birth Certificate.

2. Prepare Passport Documentary Requirements - Now, if you already have your correct NSO Birth Certificate it is time for you to prepare the documents which the DFA Baguio Staff would be looking for when you apply for your Passport. Now the documentary requirements are divided in two categories, Valid Identification and Supporting Documents.

The Following are the Acceptable Identification Card (data is based on that which is written at the back of the DFA Passport Application Form Dated November 28, 2012), Bring at least 1 of the Following ( but i suggest to bring 2 or more just to be on the safe side)

a. Government Issued ID Such as Digitized SSS ID, Voters ID, Drivers License, PRC ID, IBP ID, OWWA ID or a Digitized BIR ID.

b. Other Acceptable ID – College ID, Alumni ID or Old Employment ID’s

List of Supporting Documents (Bring at least two, but to be sure at least 3-4 of the following)

a. NSO Marriage Contract

b. Land Title

c. Seaman’s Book

d. School Form 137 or Transcript of Records  With Readable Dry Seal

e. Government Service Record

f. Other Documents Issued at least 2 years ago that shows picture and Signature of applicant

f.1 SSS-E1 Form

f.2 Income Tax Return

f.3 Voter’s Certification, List of Voter’s and Voter’s Registration Record (with attached    receipt)

f.4 NBI Clearance

f.5 Police Clearance

f.6 Community Tax Certificate

f.7 Barangay Clearance

***As for myself i brought with me my SSS Digitized ID, my Income Tax Return of 2011 and my Transcript of Records.

Tip: Make sure your documents are in order or consistent, your details such as name, date of birth etc. must match in all the documents you are presenting, from your NSO Birth Certificate to your ID and Supporting Documents.

3. Prepare your Passport Application Form - in DFA at SM Baguio you can just ask the guards for an Application form. The Details being asked are pretty basic so it would not be a problem at all, just make sure you write legibly and that you do not leave any spaces blank, write N/A if the question renders to be not applicable. Also make sure you only write Accurate statements because using FALSE Statements is PUNISHABLE by LAW under RA 8239. You can also download the Passport application form through the DFA Website (http://www.dfa.gov.ph/)

REMINDER: The documents to be prepared as stated is good only for those who are applying for their passport for the first time and that you are NOT a Minor (under 18 years of age) and you HAVE an EXISTING BIRTH RECORD. Otherwise there are different processes and requirements which I cannot discuss here since i haven’t experienced it.

Processing Stage at DFA Baguio

Now for the fun part, the actual processing stage, first tip, the night before you should get enough rest, prepare some snack which you will bring when you process your passport (believe me you will need it) and of course bring the documents you prepared, placing them in an envelope or folder will be a good idea.

1. Wake Up Early - as for me i woke up at 4am and went to SM Baguio at 5am. Chatting with the other applicants i learned that the person who is at number 1 in the queue was there at twelve midnight!

2. Look for the Crowd - if you are there at around four or five in the morning chances are the crowd applying for the passport would have gathered so look for the crowd. In my experience the guard at SM directed me to go down at the Banco De Oro Session Road area where the crowd had gathered, SM security does not allow people on the SM grounds prior to six in the morning.

3. Look for The List - now, during the time when i went to process the passport i learned that the day before there was a huge confusion on the queue so some applicants volunteered to make a system where a paper where those arriving at the Banco De Oro area will list their names. Now this is not the initiative of the DFA Baguio staff but only by the applicants themselves so if in case you do not see a list i suggest that you gather the applicants and agree on a queue system to monitor those who are actually there and who are just trying to cut the line.

***At that time when i applied for my passport, a lady (who was also an applicant) was constantly checking the list to monitor persons who might be cutting the line and inserting people who are not in the list and true enough there were several. To prevent this one must volunteer to constantly check the list and the line, this is where your spirit of volunteerism should come out.

4. Wait for the Group to Be Called by the SM Baguio Guard - now at six in the morning the SM Guard will call the group at Banco De Oro and will ask them to line up at the left side of the grocery area entrance. Now if your name is on the list this is not a guarantee that you will be getting a chance to process your passport, for two reasons, if the line is not checked somebody might get your spot and two the applicants are only limited to 150 (as of the time when I processed my passport last November 28, 2012).

5. The Long Wait – now you have to wait from six  to nine in the morning, this is a good time for you to take your breakfast or snack, but do not move away from your line. During that time all of the establishments at SM are still closed so the snack you brought could come in handy. It would also be good if you have a friend or a relative with you to look after your place just in case you want to go to the bathroom or purchase food. During this long wait bringing your tablet, iPhone or anything to entertain you would be helpful, or better yet you can gain a friend by chatting with your fellow applicants.

6. The Magical Hour - I call 9 AM as the Magical Hour, because at nine AM the DFA Baguio guard will start to give out your actual queue numbers, as i’ve said the list and your number in the list is just an initiative from the applicants, on the day when I processed my passport I was happy to know that the number in the list was strictly followed as it was the same number i got from the DFA Baguio guards, Kudos to the lady who constantly checked the list and the line! Also when you get your number make sure the guard handing out the number would also write your Number at the top right side of your application form with his signature.

***Tip: Once you Get your DFA Baguio queue number check your processing time, it is indicated on your queue number, mine was from 1:00-2:30PM so i went home and came back at the designated time.

7. Line-Up Outside DFA SM Baguio - at 10AM SM Baguio will open its doors, knowing that my schedule of processing is at 1PM i just went inside to look for the DFA Baguio Office, it is found one level down the food court area, just take the escalator going down and go to your right, the office is fronting the LBC Office and adjacent to Sweetmates you cant miss it as you go down.

Now during your Schedule you have to line up outside the DFA Baguio office at the area designated by the DFA Baguio Guards, and make sure you line up according to your designated number. The Guards will only allow around five person at a time to enter the DFA Baguio Office.

8. Line up at the Information Area - now once you are allowed to enter you are to line up at the information area, you cannot miss it, it is just fronting the entrance to the DFA Baguio office, it is here where the DFA Baguio Staff would verify your documents so it is time for you to bring out your application form, your Identification Card, and Your Supporting Documents. Just in Case your documents are in order you will be given another queue number which you will use for processing your passport.

9. Processing Area - at this point you already have a queue number and when you reach this area congratulations you are almost there. Just sit and wait for your number to be called, the processing area is where the DFA Baguio Officer would scrutinize your documents, and having passed the verification area is not a guarantee that your documents are perfectly in order. Now there will be some documents that would required to be photocopied so you have to photocopy your documents prior to going to DFA Baguio but just in case you forgot do not worry they have an in-house photocopy machine, just hope that when its time for you to process the machines are working, just in case there is a photocopy service provider at the top level of SM Baguio.

WARNING: Now i want to highlight this part. Take a look at your NSO Birth Certificate can you clearly read the data written? or are there some that are unreadable? Just in case there are some that are unreadable then BEFORE you apply for a passport go to your Local Civil Registrar and secure a Form 1A to substantiate the unclear data in your NSO Birth Certificate. I was so frustrated when the DFA Baguio officer at the processing center told me that i have to secure a Form 1A and it was 4 in the afternoon already, good thing is that i was born in Baguio city so i just have to go to the Baguio Civil Registrar, it took me 10 minutes taxi ride to the Local Civil Registry and 10 minutes processing and another 10minutes taxi ride to NSO for Aunthentication which lasted for 15 minutes then another 10 minutes taxi ride back to SM Baguio good thing the DFA Baguio Office closes at 7pm, lucky for me, now how about those from La Union or Pangasinan or those who were not born and registered in Baguio? Then they have to go back to their province secure their form 1A and fall in line again from four AM? So just to be on the safe side prior to processing your passport, secure your Form 1A from you Local Civil Registrar first and Make SURE you have it AUTHENTICATED at the NSO Office.

10. Payment Processing - now assuming you passed the Processing Area you will now have to pay the Passport Fee, the DFA Baguio Officer at the Processing Area will prepare a receipt and will ask you which type of processing would you prefer. Here are the list or fees based on the DFA Passport Application Form

10.1 Regular Processing (25 days according to the DFA Application form, but was told it is now 15 days) – Php. 950.

10.2 Expedited processing (15 days according to the DFA Application form, but now it is just 10 days) – Php. 950 + Php 250 = Php. 1,200.

11. Photo and Data Encoding - After your payment give your receipt to one of the windows at the Photo and Data Encoding Section, or just ask the DFA Baguio guard on duty, believe me the guards are your greatest allies when it comes to the processes. Now just wait for your name to be called and just follow their instructions as you will now electronically input your biometrics and your signature, the DFA Baguio officer will input your data and will ask you to check if such are accurate. Then the DFA Baguio officer will take your Photo.

12. Don’t Go Just Yet - now after all the biometrics and Photo session do not go home yet, wait at the same area as the person at cubicle 1 will have to conduct an interview with you. So again wait for your name to be called, the questions are pretty basic and are just for verification purposes.

After the interview just wait for your Passport Receipt/Claim Stub where at the back you will see the schedule, date and time on when you can already claim your passport.

I applied for an Expedited Passport on November 28, 2012 i am to get my Passport on December 6, 2012 at around 4pm-5pm.

Fast forward to Claiming Your Passport:

Now upon claiming your passport just go to the DFA Baguio office with your claim stub and a Valid ID preferable the Digitized ID which you used during the passport processing. No need to line up outside the DFA Baguio Office just show your claim receipt and the guard will let you in, the Claiming area is beside the Information area so you cant miss it, just give your receipt in one of the DFA Baguio Officer and take your seat and wait for your name to be called. There is no number or queue to be followed i got mine ahead of those who were seated before me, or maybe they were just sitting there, im not sure. But claiming the passport will only take around 10-20 minutes. Your name will be called and you will just have to sign on the receiving copy and viola! you now have your Passport!

Disclaimer: Let me reiterate that the processes stated here are based on my experience and the knowledge i learned during said process and it does not cover any other situation or scenario that may result to different passport processing stages, I however would welcome additional information which you can share through the comment section found below.

 

 

 

About Lakbay Baguio 

Vince is born and raised in Baguio City, passionate about his goal to make Baguio to be at par with other cities in terms of technology, he started promoting the city through Lakbay Baguio. He's the initiator of the Baguio Blog Conference, the Google Business Group Baguio and several startup projects in Baguio City. When asked why he loves Baguio City so much his answer is #BaguioInspiresMe

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About Vince

Vince is born and raised in Baguio City, passionate about his goal to make Baguio to be at par with other cities in terms of technology, he started promoting the city through Lakbay Baguio. He's the initiator of the Baguio Blog Conference, the Google Business Group Baguio and several startup projects in Baguio City. When asked why he loves Baguio City so much his answer is #BaguioInspiresMe

Comments

  1. maryann infante melendez says:

    how about for children 18 years and below, how can i get their passport?

    • Hi Mary Ann,

      There are a lot of parameters for minor children, as i’ve stated what i placed in this blog post is according to my experience, i will however write another blog post for that since i will be processing my daughter’s passport in the coming days :-). Stay tuned

  2. tis very helpful vince! thanks for the info, btw, do u happen to know if it’s possible for me to process my dad’s passport instead of him?(i mean the waiting part, filling out of forms, the queuing ….or should it be him all the because he’s the applicant? i’m not sure about this since i had mine thru an agency, hope u can shed a light) but anyway, ur post is much help. so appreciated. :-) thanks a lot. Merry Christmas!

    • Hi Myra,

      Thanks for reading my blog, to answer your question, i believe personal appearance is required so he has to be there, what you can do is to accompany your dad throughout the process to make it convenient for him.

      Hope this helps…

  3. Thanks! Very very useful! Just one question though, just in case you happen to chat with the other applicants. Regarding the NSO Birth Certificate, does it have to be very recent (like few months before)? Or do they accept NSO Birth Certificate issued like 2009? I got one CLEAR copy but I got it in 2009. Thanks ahead!

    • Hi,

      I am not really sure on the validity of the NSO Birth Certificate all i know is the documents must be around 2 years old to be considered valid.
      If you happen to pass by DFA Baguio at SM you can ask the DFA guards on duty regarding the validity of your documents.

  4. Rileyvince says:

    Hi any idea about senior citizens? Do they still need to queue up and wake up early in the morning? Thanx.

    • Hi,

      Appearance is required when applying for a passport, what you can do is to have a young close relative to line up for you or for the senior citizen up until 9am where the guards are going to give out the queue numbers. You must also disclose that you are lining up for your senior citizen relative to the other applicants upon listing down your name on the queue sheet. Hope this helps :-)

  5. Dionie Sabungan says:

    hi, i just seen your web when I’m looking for an info on how to get a passport for my kids….well, i am currently live here in the u.s and my kids are their in philippines. i want to apply for their passport but not sure yet if they will let them without my appearance as they are under ages of 9 and 10. please let me know if you know any of this situation.thanks

    • Hello Dionie,
      The following was summarized from the list of requirements listed in the application form for minor applicant.

      Appearance is required even for applicants that are considered as minors or those below 18 years of age on top of that the personal appearance of either parent (father or mother if the children are of legitimate status) or personal appearance by the mother (if children applicants are of illegitimate status).

      Hope this helps

      Thanks

  6. good thing that when you applied for expedited passport, it only took 8 days for you to have your passport. as for my case, i applied today for expedited processing (january 8) but the passport will be only available by the 29th. parang walang pinagkaiba naman sa regular processing. btw, it’s also in the same site – SM City Baguio – DFA office.

  7. hi i just wanna confirm if it’s alright not to bring your own photo since you’ve mentioned that they will be taking your photo in there.
    Thank you

  8. hello, i would like to ask if it is needed to pay the bill upon applying? Can’t I just pay it upon claiming the passport? Immediate response please.

    • Hi,

      I believe payment should be done prior to your biometrics, so in order to complete the process you really have to pay.

      Hope this helps.

  9. Hi! Do you need an appointment in dfa Baguio.

    • Hi Celine,

      From my experience, i just went there early morning to queue with my documents. I was told that if you schedule an appointment via the dfa website you will have to go to Manila and apply for your passport there.

  10. hi! I just want to ask if theres still need to produce a baptismal certificate? since they are still asking for it. Though its not in the requirement list. I already had a baptismal cert. and even local registrar copy just to make sure.
    Will an old college id will be allowed since i dont have government issued id?
    Even for may year book they ask me to bring for it.so frustrated about that…

    • Hi Elaine,

      In my experience they did not ask for those things, but i remember the person ahead of me was required to present his baptismal certificate, i guess if they really want to verify your identity other proofs maybe required by the DFA office.

      Hope you get your passport soon :-)

  11. omg!!! thank you so much for posting this blog… i also thought a lot about getting a passport and thought that it’s as easy as 1,2 and three!!! man i was so wrong!!!!! i thought i’ll just visit the office, submit, interview then done.. harhar who would have thought that it’s more stressful than a day in the office.. anyway i’m really lucky to read this!!! i guess i’m prepared now!!!!
    keep it up!!!

  12. sa mga nakakataas pakiayoz nman po service ng dfa bagiuo,,andami hinahanap pinababallik balik nla buti sana kung kapitbahay lng at napupulot lng po pamasahe..salamat po

  13. Melania Jose says:

    gud day….ask ko lang po kung sa pagrenew ba ng passport issued on the year 2008 ay kinakailangan pa ba ang mga requirements sama sa mga first timer?ang hawak ko po na passport ay e-passport…salamat po..

    • Hi Melania,

      Unfortunately i haven’t personally experienced renewing my passport so i couldn’t say. The following however was taken from the requirements listed at the back of the application form

      Green Passport or Issued After May 1995:
      Present Passport and photocopy of inside and back cover
      Original and Photocopy of ID (see list of acceptable IDs)

      Brown Passport or Issued Prior to 01 May 1995
      Old Passport and Photocopy of passport pages 1,2,3 (amendment)
      Original and Photocopy of ID (please refer to list of acceptable IDs)

      Hope this helps

  14. hello, what are the requirements on lost passport? and what are the process? is the process the same as what you did?

    thanks

    PS. I need immediate reply

    • Hi Allene,
      So sorry, i think the process is different since you need some proof that you lost your passport, but just to be sure visit DFA office and ask them for the actual process. Thank you and have a great day ahead!

  15. your highlighted part is what totally happened to me and my Dad. Galing pa kami ng Pangasinan and good thing may I have auntie who lives in Baguio. Pumila ako ng 6am eto lang March 1 with my friend para lang makakuha ng no. for my Dad na nasa byahe pa paakyat ng Baguio. Naaawa ako sa Dad ko kasi 2nd time nya na toh to apply for passport. First ay noong Feb 24 pero may malabo daw sa NSO nya so sinulat nung officer sa processing Certified true copy from rergistrar OR Form 1A kaya umuwi ult dad ko nun sa pangsinan to get those requirements. sa 2nd time ng Dad ko at sa 1st time ko to apply for passport si Dad ko hindi ult pinayagan nung officer same officer with his 1st attempt to get passport. WHY?. kasi hindi daw form 1A need nya yung certified true copy ng birthcert ng Dad ko. Hindiba alam nung girl yung sinulat nyang word na “OR”?

    super naaawa na ako to my Dad. nakakapagod din kaya bumyahe ako din hindi pinayagan nung officer kasi may unreadable part to my NSO. pero dala ko Certified true copy ng Birthcert ko. so pinakita ko yun pero sabi nanaman nung officer bakit po yung word na Pangasinan dito handwritten dito hindi, kaya we end up ng Dad ko na hindi nakapagprocess ng passport. very disappointed kami, kasi hindi nila nililinaw mga kailangan at angdami nila hinahanap. this March 4 ittry namin ult ng Dad ko sana mabigyan na kami may NBI clearance naman kami at hindi kami mga kriminal.

    SHARE KO LANG Experience namin ng Dad ko sa DFA Baguio

    • We’re sorry to hear that, we hope you would be able to acquire your passport soon. And thank you for sharing, through our experiences others may prepare ahead of time prior to processing their passport.

  16. cath carnate says:

    un po kasing birth certificate ko galing nso my error po kasi ung middle intial ko possible po ba na pag married kna di na magkakaproblema pag nag apply ng passport kahit my error ung middle initial pero on going nadin po ung process para maayos.

    • As per experience i also had errors in my NSO Birth Certificate, when i asked i was told that it would be best that the Birth certificate issue should be sorted out first, just to be sure and avoid future problems.

  17. Hi, just wanna ask did you set an appointment at dfa Baguio before going there or just walk in (of course with complete papers)?

    And also are they giving some considerations to minor applicants?

    Thank you and hoping you can help based on your experienced.

    • Hi Maryann,

      No i did not set any appointment, i think if you want to process your passport via their manila office that is the time for you to set your appointment online. As for minors i am not sure on what kind of considerations are you referring to? But if you are asking if they should be present during the application process from what i have observed yes, but you can have them line up only when they are already handing out the numbers, which means they are not required to be there while the office or mall is still closed.

      Please take note also that my experience was in 2012 so there might already been some changes in the process, i will be updating this post once i get any new information.

      Hope this helps.

  18. Do they really release the passports at the assigned dates? I heard from others that they did not received their passport at their expected dates but took them several weeks/months??

  19. Thank you so much to this wonderful and very informative experience regarding processing passport. First of all, I went to Baguio Sm DFA in July 2014. I stayed in line about 6 hours. when my number was called, I presented the requirements. I was required to present my baptismal certificate. I went to Manila where i was born and baptized. i got my baptismal certificate. i went back to Baguio waited for 7 hours, when my number was called, i was told that my last name written in cursive (dugtong dugtong) which is supposed to have letter “a” was written “o”. The information was written by probably the midwife who assisted my mom during the delivery and submitted to NSO. My father’s signature was very legible to have an “a” letter and NOT “O”. Very dissapointing! I was asked to go back home ( Manaoag, Pangasinan) and let it fix in Manila. What do I do? Do i need an affidavit to appear that BINIBINING MAGANDA AND BINIBINING MAGANDO IS ONE ANG ONLY ONE PERSON? You mentioned about the form 1A. what is that for? and who is supposed to do it. where shall i go? I need my passport by the end of August, i hope I could get it processed soon. Thank you and God bless everyone! Happy Trip!

    • Hi Kena,

      With regards to the difference between the letters i am not really sure on what you need to correct that but if they required an affidavit then it should be followed as they are really strict. The Form 1A from the local civil registry is a supporting document as stated in my article because according to the DFA officer my NSO birth certificate is not clear,i am not really sure as to what their basis of “not clear”, my advise is just to be sure and if you doubt the clarity of your NSO birth certificate, secure a Form 1A from your local civil registrar before going to DFA.

      Hope you get your passport soon!

  20. additional info lang po..
    I just came from DFA SM BAGUIO
    i presented my bcert pero malabo daw.. I went to get birth cert sa LCR sa amin sa pangasinan and ipapa authenticate ko sana sa NSO baguio, pero last year pa raw sila hnd na o-authenticate ng birth cert from LCR.
    so this morning, Saturday, JULY 26, 2014, i went to DFA baguio..
    they didn’t honor my SECPA NSO birth certificate kasi daw malabo..
    they don’t honor my birth cert from LCR..
    and they gave me a referral slip (DFA to LCR) to get
    1. Certfied true copy of original cert of live birth (COLB) from LCR and
    2. Electronic Endorsement of Clearer copy of birth record to Phil Statistics Authority/NSO..

    as of now, wait ko n nmn na makauwi ako ng pangasinan to get those papers… hays..

    *NOTE : Birth Certificate from Local Civil Registrar (form 1a) isn’t not acceptable.. need daw Certified true copy of original cert of live birth (COLB) from LCR..

    just sharing my experience today

    • Hi Tala,

      Thank you for sharing your experience and we’re sorry you had a bad one, on the last note yes you are correct you should have your NSO Certified true copy of COLB, in my case my NSO Birth Certificate was not clear so i also had to go to the Civil Registrar to secure a Form 1A as supporting document. It looks like we have different situations. Anyway i hope you’ll finish processing soon!

  21. Hi, Vince! Kung may NSO marriage certificate na ko, hahanapin p b ung NSO brth cert? Malabo kc yung details sa NSO birth cert ko. kailangan ko png pumunta sa Locl Civil Regist e malayo sa amin. thanks

    • Hello Coren,

      As for experience i used my NSO Birth Certificate along with the Civil Registry form. Just to make sure please refer to the requirements listed at the application form and strictly follow those.

      hope this helps.

  22. Good Afternoon….Ask ko lang po kung paano po pag yung VALID passport ko po nabasa nakalagay sa bag naulanan….pinatuyo ko pero halata pa rin ung marka ng pagkabasa nya po….ano po gagawin ko? pag MUTILATION po ba inaallowed po jan sa DFA baguio kasi taga Pangasinan po ako…ano po gagawin…Salamat po….
    kindly email me po katrinacruz364@yahoo.com

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